Infocare Solutions

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This screen is used to print a variety of reports with details of the children who attend your service. 

From the Print Mode drop down list,  select from a list of Default child details reports, or previously saved Custom child details reports. 

As you select each report, the fields which are included in the report are displayed in the Field column at the left hand side of the screen. Report fields can be modified by clicking the down arrow in the relevant field box and selecting the preferred options. Additional reporting criteria can be added to a report by clicking on a an empty field, and selecting the required option from the drop down list.

Report Selection Criteria

Enter the date to report on in the Date field. 

Use the Category drop down list, to select the children to include on the report. (ie: current enrolments)

Use the Order drop down list to select the order for children to be displayed on the report. To display children in first name alphabetic order, select First Name; to display children in birth date order, select Birth Date.

If your service is part of a group of services, use the View By drop down list to display details for children from the Centre, Subgroup, Area, Region, or Group.

Default Reports

Basic
A list of the children's names with 4 blank columns next to the childrens names.

Attended Days 
A list of the children with details of the days they attended, including attendance times.

Attended Hours 
A list of the children with details of the number of hours they attended each day.

Attended 20 Hours ECE 
A list of the children with the number of attended 20 hours ECE for each child.

Booked Days
A list of the children with details of the days they were booked to attend, including booked times.

Booked Hours
A list of the children with details of the number of hours they were booked to attend for each day.

Booked 20 Hours ECE
A list of the children with the number of booked 20 hours ECE each child has attested.

Dates
A list of children with all date related information (i.e., Age, Birth date, Application date, Starting date, Leaving date) and the days of the week that they are booked to attend.

Emergency Contacts 
A list of the children with contact information for their emergency contacts. 

Ethnicity 
A list of the children with their ethnicity and iwi information.

General 
A list of children with general information such as Reference, Gender, Age, Days attended, and address.

Holidays 
A list of children with details of how many days holiday they are allocated, how many they have taken, and how many they have left.

Immunisation 
A list of children with details of their immunisation status for both 15 and 48 months.

Language 
A list of children with details of home and other languages they can speak and understand.

Medical 
A list of children with details of Allergies and Diseases that need to be recorded, as well as Doctor’s details and medical comments.

Official Names 
A list of children together with their official names, details of the identification document that has been sighted for the child, and their NSN (National Student Number).

Primary Caregivers 
A list of the children with details of their primary caregivers.

WINZ  
A list of the children and any WINZ details that have been entered for them.

Custom Reports

To create a custom report, from the Category drop down list select "Basic", then in the Field columns, select the options you would like to include in the custom report from the drop down lists. 

You can select up to 25 fields on a single report.  Once you have selected the required fields, click Apply at the bottom of the screen to display the report. To save the selected fields, select the Lock Fields radio button. This will keep all the fields you have selected even if you navigate to another screen. 

NOTE: that if you have checked the Lock Fields radio button and you then select a pre-defined report from the Print Mode drop down list, that report will not be displayed until you uncheck the Lock Fields radio button.

You can define the number of lines you want to print on a page by entering the number in the Lines Per Page field. 

To save the Custom report you have created, enter the name of the report in the Save As field and click the blue save icon next to the Save As field. 

Use the Visibility drop down list to select if the Custom report can be seen by other services within your group.

To Delete a saved customised report, first select that report from the Print Mode drop down list, click Print to display the report. The name of the report will be displayed in the Print mode name field, click the Delete button. 

Print/Save/Delete a Report

To create a .csv file of one of the reports, select the desired parameters, display the report to the screen and click the  icon next to the Print button. The created file will be displayed on the screen. Click on the file name to open it or right click to download a copy to your computer. 

To delete the file, click the icon at the right hand side of the screen.

Click Print to display the report to the screen, or click Print to printer to print a hard copy of the report.

For further information or assistance call

0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz

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